Voice over IP technology has been gradually supplanting conventional landlines within many businesses and providing a worthwhile alternative to mobile phones for communications on the go. VoIP enables users to make audio and video calls over the internet without a phone line. Most modern VoIP services also support other forms of communication, such as instant messaging. Let’s see what are the advantages and disadvantages of VoIP for businesses.
There are advantages and drawbacks to using VoIP technology, and it isn’t the best option for every business. However, for many companies, VoIP provides significant benefits compared to regular phone services. Below are the main pros and cons of VoIP services for businesses.
The advantages of VoIP for businesses
There are business VoIP packages available for businesses of every size. Some of the key advantages include the following:
Minimising needless expenditure and keeping utility costs down is an essential consideration for any business, but SMEs, in particular, will appreciate the cost savings that VoIP can provide. Unlike landlines and mobiles, VoIP calls are free to make, no matter how far away the participants are. For businesses that regularly make long-distance calls, VoIP can save a lot of money.
VoIP services for businesses usually come with a suite of extra features. These can be included as standard or offered as optional extras and include all the advanced features traditionally available on business phone systems, such as call forwarding, caller ID, and automatic call forwarding.
Users can access Cloud-based voice services from anywhere there’s an internet or data connection. Workers can log in to a business VoIP account from laptops, phones, and tablets via the web browser or a dedicated app; all they need is their login credentials.
Remote access and a diverse feature set make VoIP a very versatile communications technology. Staff will have access to the business’ communication network whenever they need it and can even send files via a VoIP service. All of this enables them to work more efficiently, even when they’re away from the office.
The disadvantages of VoIP for businesses
It requires an internet connection
If your devices can’t connect to the internet, you can’t use your VoIP service. That means that a power cut can instantly shut down all the communications in an office that relies on VoIP.
Audio quality is relative to bandwidth
Because VoIP works over the internet, a slow connection with low bandwidth will struggle to transmit high-quality audio in real-time. The result is either lag or a reduction in audio quality.
Connecting to non-VoIP devices can be expensive
Using a VoIP service to phone a regular mobile or landline phone can incur additional costs. In some cases, these extra costs will make calling with VoIP more expensive than a traditional phone call.
For many businesses, VoIP offers an excellent alternative to traditional communications solutions. However, it’s essential to understand the variables that can affect the quality of VoIP service. To get the most out of VoIP, businesses will need a reliable and relatively fast business broadband with enough bandwidth to handle all the data they pass through it.