If you are considering converting your QuickBooks Desktop to online accounting software, there are some essential things to keep in mind. These include exporting files, importing transactions, and configuring company information.
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Steps to Import QuickBooks Desktop
If you have recently purchased or received a free trial of QuickBooks Desktop, you’ll want to import your data into your QuickBooks Online account. Intuit offers an easy and free conversion process, but you do need to follow a few steps to get the job done.
First, you’ll need to ensure you’re using the latest desktop software version. You can check your version by clicking the utility menu. Then you’ll need to choose the correct file to import.
Once you’ve selected the file, you’ll need to map the fields from the file to the company’s fields. This may be a simple process, or it could take a while, depending on the file size.
Next, you’ll need to create a rule for the QBO file. For example, you can set the head of the bank account, change the payee column, or add categories. These rules are designed to make accounting a little simpler.
Finally, you’ll need to log into your account. To do this, you’ll need an email address. If you already have an address, you can use one of your email addresses to login into your account.
Configure Company Information
You will need to configure company information to convert your QuickBooks Desktop file to Quickbooks enterprise. This information will allow you to customize how the program works for your business.
The company information includes basic information, such as the company name, legal address, and website. You can edit the company’s data at any time. However, some settings should be updated immediately after the conversion.
The information you enter will be used for QuickBooks payments and sales forms. The IRS requires your legal address. Make sure it matches the information you have filed with the IRS. When you are done, click Save.
To add a logo, you can upload a photo or image file. You will then see a thumbnail of the logo. Once you choose the logo, the logo will be saved in your company’s file.
The company menu is a collection of common accounts for your industry. These accounts are displayed in categories. If you need to change a category, you can find the setting by clicking on the gear icon. After you have changed the class, you can click the Edit button to change other settings.
Import Transactions from Bank Accounts and Credit Card Statements
There are several options when importing transactions from bank accounts and credit card statements in QuickBooks online. You can use the Banking Center feature, import from a file, or export. Importing is more accessible, but it can be tricky, depending on the bank.
It’s essential to know the limitations of each option. Some banks won’t let you upload a CSV file, while others may not send you an encrypted email. Also, some banks only accept certain types of files. For example, you can import your bank’s QBO statement format, but you won’t be able to import the transaction from your bank’s QFX or TXL file.
If you’re going to import a TXT file, be sure to save it to a convenient location. Once you save the file, you can open it in Excel and make sure it’s formatted correctly.
You can also download a PDF statement to import it. The first step is to convert the PDF statement into a TXT or CSV file. To do this, you can use a free program called Nitro PDF Reader.
Export QuickBooks Online
If you are moving to QuickBooks Online from QuickBooks Desktop, there are a few things to remember. The first thing is that you can only convert from desktop to online. You must first set up your company file in the desktop version and then convert the data. This process can take minutes to hours, depending on your company’s size.
Before exporting your data, you must ensure that your accounting software is compatible with the online version. It also helps to have access to the help desk. Some professionals can answer your questions about setup and upgrading.
Once you have the information, you can start exporting your company file. After you have entered all the data, you will receive an email. You will be asked whether you want to move your inventory. Depending on your subscription plan, you can transfer the data or import it into the online version.
When ready to export, you should click the Gear icon to continue the conversion process. This will prompt you to choose whether you want to transfer your inventory or if you are looking to import your data into the online version.