Whether you work with a big staff in a bustling office or on your own remotely, you’re probably always looking for ways to improve efficiency. Upgrading to one of the top document scanners on the market can positively impact your workflow and make you more productive. Learn more about the benefits of buying a new scanner below.
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Top 5 Ways a New Scanner Boosts Workflow
Scanning your documents and storing them electronically is key to working more efficiently. Here’s how.
1. Saves Time
No more wasting precious hours searching for a piece of paper in a foot-high pile or a jammed-full filing cabinet. A few minutes spent scanning today reduces lost productivity in the long run.
2. Frees Up Space
With all your documents stored electronically, the square footage you once dedicated to filing cabinets can be given over to smartboards, video conferencing systems, and other tools that benefit workflow.
3. Improves Security
Shield sensitive documents from prying eyes by scanning and password-protecting them, and then shred them once they’re saved.
4. Facilitates Sharing
Whether you need to reference a file during a video conference or send an attachment to a colleague, having necessary documents just a mouse-click away quickens your work pace.
5. Reduces Costs
When you’re not paying for costly off-site document storage, you can save money or invest in tools and services that improve efficiency.
Upgrading From Your Current Model
Like most technology, scanner updates and improvements eventually make older equipment obsolete. While your trusted scanner may still meet your basic needs, even best-selling models like those in Fujitsu’s fi-8000 series are constantly being refined to improve performance.
Today’s top models are speedier and have a smaller footprint, while the best include jam-free features to prevent shredding or tearing. They also offer the flexibility of both manual and automatic feeding, provide enhanced image quality, and are more intuitive to operate. If your current scanner is more than five years old, it’s probably time to upgrade and experience the benefits of cutting-edge technology.
The Right Model for Your Office
When determining which new document scanner to purchase, start by evaluating how much demand you’ll put on your device, how much space you have for it, and how easy it is to get up and running right out of the box. Many small offices do well with an entry-level model like the Fujitsu fi-800r, while a network scanner that accommodates multiple users and demanding workflow may be more suitable in larger businesses. Also consider the types of documents you most frequently scan, as it may be more practical to purchase a flatbed scanner to handle thick or bound documents.
To free up space and time while enhancing security and collaboration, investing in a new document scanner is a no-brainer decision to help improve your workflow. When you’re ready to purchase a new scanner, hop online to compare available models to find the right choice for your office. Then get ready to enjoy an efficiency boost thanks to your updated and upgraded new document scanner.
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